June 23, 2015

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, Pat Hinson, David Henderson, James Oliver, Judy Manley, and Todd Richmond.

Will Elder made a motion to accept the minutes of the May 26th regular council meeting as written. James Oliver seconded the motion and all members voted aye on voice vote.

Todd Richmond made the motion to accept the May financial statements. Judy Manley seconded the motion and voting was as follows: Will Elder, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye; Todd Richmond, aye. Motion carried unanimously.

ORDINANCE 2015-02 (Redistricting of the three (3) Wards): Todd Richmond made the motion to suspend the rule, waive the second and third reading of Ordinance 2015-02, read the ordinance by title only, and vote on Ordinance 2015-02 after its initial reading. Judy Manley seconded the motion and voting to suspend the rule was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

Ordinance 2015-02, amending Chapter 2.08.00 “City and Ward Boundaries” Section 2.08.01 “Division of Wards” of the Mayflower Municipal Code Book, was read by title only.

Todd Richmond made the motion, with a second by Judy Manley to adopt Ordinance 2015-02. Voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

ORDINANCE 2015-03 (Collector of Fines): Todd Richmond made the motion to suspend the rule, waive the second and third reading of Ordinance 2015-03, read the entire ordinance, and vote on Ordinance 2015-03 after its initial reading. Judy Manley seconded the motion and voting to suspend the rule was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

Ordinance 2015-03, designating the Deputy District Court Clerk as the official responsible for the collection of fines assessed in the City of Mayflower District Court, was read in its entirety. Judy Manley made the motion to amend Section 1 of the ordinance to include “shall be required to have sufficient bond”. David Henderson seconded the motion and voting to amend was as follows:   Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

Todd Richmond made the motion, with a second by David Henderson to adopt Ordinance 2015-03. Voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

RESOLUTION 2015-12 (Accepting Jump Start Initiative): Resolution 2015-12, accepting the Jump Start Initiative and Implementation and Action Plan for the Heart of Mayflower, was read in its entirety. David Henderson made the motion to adopt Resolution 2015-12. Todd Richmond seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

RESOLUTION 2015-13 (Transferring FEMA Funds): Resolution 2015-13, authorizing the transfer of funds in the amount of $159,708.93 from the General Fund Account into the individual accounts to cover expenditures for the 2014 tornado disaster recovery, was read in its entirety. This amount represents the seventy-five percent (75%) reimbursement from FEMA for the 2014 tornado disaster recovery. The check was deposited into the General Fund Account and now needs to be dispersed into the separate accounts. James Oliver made the motion to adopt Resolution 2015-13. David Henderson seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

RESOLUTION 2015-14 (Repair and Replacement of Manhole and Sewer Main): Resolution 2015-14, authorizing the Mayor to expend funds for the repair of a ten inch (10”) ductal iron gravity sewer main under Hwy 365 and the replacement of one (1) manhole, was read in its entirety. Judy Manley made the motion to adopt Resolution 2015-14 and to authorize the Mayor to accept the lowest bids for these repairs and expend funds not to exceed $60,000.00. David Henderson seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

TORNADO RELIEF FUND (Transferring donated amount of $7,872.56): Immediately following the 2014 tornado, donations for the victims began pouring in. Not knowing where to dispense these funds, Treasurer Dale Cater set up a separate account in which to deposit these contributions. Now that Inter-Faith & Partners Disaster Recovery Alliance which is comprised of various nonprofit organizations has obtained a 501C-3 status, these funds should be transferred to that organization. Todd Richmond made the motion with a second by James Oliver to transfer the amount of $7,872.56 to the Inter-Faith & Partners Participants. Voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye. Motion carried unanimously.

2013 AUDIT (Discuss): Todd Richmond made the motion acknowledging that the Council had received the 2013 Audit and had reviewed the findings. Judy Manley seconded the motion and all members voted aye by voice vote.

PLANNING COMMISSION (Appointments): Mayor Holland recommended the appointment of Sammy Reynolds and Eddy York to the Mayflower Planning Commission. James Oliver made the motion with a second by Todd Richmond to concur with Mayor Holland’s recommendation. All members voted aye on voice vote.

PERFORMANCE BOND (On Street Paving): Will Elder made the motion to have City Attorney Terry Ballard check on the Performance Bond of the pavers responsible for the paving of Paradise Circle. Judy Manley seconded the motion and all members voted aye on voice vote.

REPORTS: Chief Robert Alcon introduced Wesley Tyra and announced that he had received the highest score on the testing for Sergeant and had now received his promotion.

Reports from Fire, Water & Wastewater, Street, Building Inspector’s Office, Code Enforcement, and Animal Control are attached herewith and made a part of these minutes.

BENEFITS PACKAGE (For Mayor): David Henderson stated that he would like to visit with each of the Council members regarding a benefits package for the Mayor similar to that of the City Employees.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for July 28, 2015 at 7:00 p.m.

The next planning commission meeting is scheduled for July 14, 2015 at 7:00 p.m.

Judy Manley made a motion with a second by James Oliver to adjourn. All members voted aye by voice vote.

May 26, 2015

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, David Henderson, James Oliver, Judy Manley, and Todd Richmond. Pat Hinson was absent.

David Henderson made a motion to accept the minutes of the April 28th regular council meeting as written. Will Elder seconded the motion and all members voted aye on voice vote.

Todd Richmond made the motion to accept the April financial statements. James Oliver seconded the motion and voting was as follows: Will Elder, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye; Todd Richmond, aye. Motion carried unanimously.

RESOLUTION 2015-11 (Adopting the Recovery Plan for the City of Mayflower): Resolution 2015-11, authorizing the City to move forward on the implementation of the vision of its citizens for future community and economic development, was read in its entirety. The recovery plan, Building for a Better Tomorrow, as well as, a copy of Heart of Mayflower Implementation and Action Plan, and letter of support from Richard Magee, with Metroplan, shall be kept on file with the City Clerk for public inspection and use. Voting to adopt Resolution 2015-11 was as follows: Will Elder, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

GENERAL:

Devin Howland, Local Disaster Recovery Manager with CAPDD, introduced Steve Luoni, Director/Architect at the University of Arkansas Community Design Center, who gave a presentation on The Future Mayflower, which proposes a 20-year plan that phases in six new elements of a walkable town center.

REPORTS:

Chief Robert Alcon introduced two of the department’s newest officers, Michael O’Nale and Derrick Jackson, and gave statistics from March, the latest available data.

Reports from Fire, Water & Wastewater, Street, Building Inspector’s Office, Code Enforcement, and Animal Control are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for June 23, 2015 at 7:00 p.m.

The next planning commission meeting is scheduled for June 9, 2015 at 7:00 p.m.

David Henderson made a motion with a second by James Oliver to adjourn. All members voted aye by voice vote.

April 28, 2015

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, Pat Hinson, David Henderson, Judy Manley, and Todd Richmond. James Oliver was absent.

David Henderson made a motion to accept the minutes of the March 24th regular council meeting as written. Will Elder seconded the motion and all members voted aye on voice vote.

Todd Richmond made the motion to accept the March financial statements. David Henderson seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley aye. Motion carried unanimously.

RESOLUTION 2015-10 (Financing & Bidding for Street Projects): Resolution 2015-10, authorizing the Mayor to acquire short term financing and solicit bids to continue street improvements, was read in its entirety. The amount of financing needed is $850,000.00, with a term of five (5) years, the monthly payback would be approximately $12,800.00.   Voting to adopt Resolution 2015-10 was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

GENERAL:

Adam Osweiler with McClelland Engineering gave an update on the status of the City’s projects; Interstate Drive Water/Sewer Line Extension, City Hall Safe Room, and Ashmore Street and Park Sidewalks. A copy of that update is attached herewith and made a part of these minutes.

WORK ORDER #1 (CWB Engineers): Todd Richmond made the motion to accept Work Order #1 from CWB Engineers in the amount of $99,080.32 for Engineering Design Services and Project Administration for asphalt paving and drainage improvements in the City of Mayflower for 2015. The amount for Engineering Design Services is $55,044.62 and for Construction Services is $44,035.70. Billing for these services will be submitted based on percentage of job completion.

REPORTS:

Devin Howland, Local Disaster Recovery Manager with CAPDD, gave a presentation on the Mayflower Recovery Plan. This data was collected from several Town Hall Meetings, and a copy is attached with these minutes.

Reports from Fire, Water & Wastewater, Street, Building Inspector’s Office, Code Enforcement, and Animal Control are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for May 26, 2015 at 7:00 p.m.

The next planning commission meeting is scheduled for May 12, 2015 at 7:00 p.m.

Judy Manley made a motion with a second by Todd Richmond to adjourn. All members voted aye by voice vote.