September 28, 2015

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, Pat Hinson, David Adcock, James Oliver, Judy Manley, and Todd Richmond.

Todd Richmond made a motion to accept the minutes of the August 25th regular council meeting minutes as written. James Oliver seconded the motion and all members voted aye on voice vote.

Todd Richmond made the motion to accept the August financial statements. Will Elder seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

POLLING COUNCIL MEMBERS (Paladino payment $31,781.06): All Council Members acknowledged that they had been called on August 31, 2015 and had given their consent to submit payment to Paladino Construction for their invoice in the amount of $31,781.06 as part of the street and drainage improvement project.

RESOLUTION 2015-17 (Signatory Authority for Mayor): Resolution 2015-17, granting the Mayor signatory authority for pay requests and invoices pertaining to the streets and drainage projects stipulated in Resolution 2015-10, was read in its entirety. Judy Manley recommended that the words “up to” before the dollar amount of $850,000.00 be added to the resolution. James Oliver made the motion to amend Resolution 2015-17 as recommended. Judy Manley seconded the motion and all members voted aye on voice vote. James Oliver made the motion, with a second by Will Elder, to adopt Resolution 2015-17. All members voted aye on voice vote.

RESOLUTION 2015-18 (GIF Sidewalk Grant): Resolution 2015-18, authorizing the Mayor to apply for a GIF Grant to construct sidewalks and necessary components (Phase 1) along Hwy 89 North, was read in its entirety. Judy Manley made the motion, with a second by David Adcock, to adopt Resolution 2015-18. All members voted aye on voice vote.

BID TABULATION (J’s Construction – Paradise Road): Oren Noble with CWB Engineers, Inc. presented the Bid Tabulation from J’s Construction in the amount of $285,984.00 and Township Builders in the amount of $528,918.00 for the Paradise Road Drainage Improvements. He stated that Faulkner County was contributing $200,000.00 on the overlay. Todd Richmond made the motion that Mayor Holland enter into a contract with J’s Construction in the amount of $285,984.00. James Oliver seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; James Oliver, aye; and Judy Manley, aye; Todd Richmond, aye. Motion carried unanimously.   

REPORTS

Reports from Fire, Water and Wastewater, Street, Building Inspector’s Office, Code Enforcement, and Animal Control are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for October 27, 2015 at 7:00 p.m.

 The next planning commission meeting is scheduled for October 13, 2015 at 7:00 p.m.

Judy Manley made a motion with a second by James Oliver to adjourn. All members voted aye by voice vote.

August 25, 2015

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, Pat Hinson, James Oliver, Judy Manley, and Todd Richmond. David Henderson was absent.

James Oliver made a motion to accept the minutes of the July 28th regular council meeting minutes as written. Pat Hinson seconded the motion and all members voted aye on voice vote.

Todd Richmond made the motion to accept the July financial statements. Will Elder seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; James Oliver, aye; and Judy Manley, aye; Todd Richmond, aye. Motion carried unanimously.

PLANNING COMMISSION APPOINTMENT (Jim Houston): Mayor Holland recognized Mr. Jim Houston, noted his attributes, and asked that he be considered for appointment to the Mayflower Planning Commission.   Judy Manley made the motion to appoint Mr. Houston to the Planning Commission. James Oliver seconded the motion and all members voted aye on voice vote.

RESIGNATION OF DAVID HENDERSON (City Council Member): Mayor Holland explained that David Henderson had tendered his resignation of his Ward 1 Position 1 on the City Council. Mayor Holland stated that Mr. Henderson had been an asset during his tenure on the City Council and had been extremely helpful, becoming his right hand man, during the recovery process from the devastating tornado.   Todd Richmond made the motion, with a second by James Oliver to accept David Henderson’s resignation. Voting on the acceptance was as follows: Will Elder, aye; Pat Hinson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

APPOINTMENT OF CITY COUNCIL MEMBER (David Adcock): Mayor Holland stated that when a council member resigns, they are asked if they have a recommendation for their replacement, and David Henderson recommended David Adcock for his position. Mayor Holland stated that based on his credentials he believed Mr. Adcock would be an asset to the Council and recommended his appointment. Todd Richmond made the motion to appoint David Adcock to fill the remaining term of that position. James Oliver seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

REPORTS:. Police Chief Robert Alcon presented awards and recognized officers that were involved in possibly save the life of a man involved in a one (1) vehicle accident that resulted in the destruction of some portable buildings on Interstate Drive and subsequently burning of the vehicle that was involved. The officers risked their safety in order to remove the injured man from the flames. Present to receive their award were Sgt. Wesley Tyra, and Officer Matthew Faircloth. Officer Gene Chase received the award also but was not present due to being away for training. Lt. Sam Boren was also presented an award for his expertise and support of the department for the past year.

Reports from Fire, Water and Wastewater, Street, Building Inspector’s Office, Code Enforcement, and Animal Control are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for September 22, 2015 at 7:00 p.m.

The next planning commission meeting is scheduled for September 8, 2015 at 7:00 p.m.

Judy Manley made a motion with a second by James Oliver to adjourn. All members voted aye by voice vote.

July 28, 2015

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, Pat Hinson, David Henderson, James Oliver, Judy Manley, and Todd Richmond.

Todd Richmond made a motion to accept the minutes of the June 23rd regular council and the July 13th workshop meeting minutes as written. James Oliver seconded the motion and all members voted aye on voice vote.

Todd Richmond made the motion to accept the June financial statements. David Henderson seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

COUNCIL MINUTES (January 27, 2015): Todd Richmond made the motion to correct the January 27, 2015, council meeting minutes to include documenting the adoption of Resolution 2015-02. This resolution was to amend the 2014 Budget and even though the written minutes reflected the adoption procedure, they were inadvertently omitted from the transcribed minutes. James Oliver seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

RESOLUTION 2015-15 (Increase number of hours and salary for the position of Mayor): Todd Richmond made the motion, with a second by David Henderson, to adopt Resolution    2015-15. Resolution 2015-15, increasing the number of hours from twenty (20) to twenty-six (26) and the salary of the Mayor by $566.58, was read in its entirety.  Judy Manley made the motion to amend Resolution 2015-15 to stipulate the Mayor’s salary will increase from $23,354.88 per year to $30,156.24. James Oliver seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

James Oliver made a motion to further amend Resolution 2015-15 to include the increase in salary for the Mayor, if feasible, be retroactive to January 1, 2015. Todd Richmond seconded the motion and all members voted aye on voice vote.

David Henderson made the motion to adopt Resolution 2015-15 as amended. Todd Richmond seconded the motion and voting was as follows:   Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye. Motion carried unanimously.

RESOLUTION 2015-16 (Adopting Manual of Policies for the Police Dept.): James Oliver made the motion to adopt Resolution 2015-16, a resolution adopting a Manual of Policies as official rules and regulations governing the officers and employees of the Mayflower Police, as written. Todd Richmond seconded the motion and all members voted aye on voice vote.

TRANSFER OF EMPLOYEE SICK DAYS: Brad Lawrence, a water department employee, has experienced some health issues and consequently depleted his accrued sick time. Some of the City of Mayflower employees are requesting to be allowed to donate some of their sick time to cover the days Brad has missed from work. Todd Richmond made the motion to allow the city employees to donate their sick time to Brad. Pat Hinson seconded the motion and all members voted aye on voice vote.

ASSIGNMENT OF SANITATION SERVICES: Dwight Dicus addressed the Council regarding the acquisition of his company, D C Trash, by Waste Management. Discussion regarding the problems with Waste Management in the past ensued. Mr. Dicus explained that he and his team would remain with Waste Management, all services would continue, and the contract we have with him would be binding until September 2017. David Henderson made the motion to allow the Mayor to sign any paperwork necessary on the city’s behalf for the acquisition of D C Trash by Waste Management. Will Elder seconded the motion and all members voted aye on voice vote.

REPORTS:. In the absence of Police Chief Robert Alcon, Sam Boren gave an oral report for the month of June that included nineteen (19) violations, four (4) criminal arrests, and two (2) DWI arrests.

Reports from Fire, Water and Wastewater, Street, Building Inspector’s Office, Code Enforcement, and Animal Control are attached herewith and made a part of these minutes.

Treasurer Dale Carter, who is retiring, introduced Crystal Hatfield, the person that is his replacement. Crystal rated highest among the sixteen applicants for that position.   Dale will continue to be on staff on an as needed basis; such as during the budget process and attending City Council Meetings.

Orin, with CWB Engineers, gave an update on the streets and drainage projects and a power point on the Hwy 365 sewer line replacement/bore.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for August 25, 2015 at 7:00 p.m.

The next planning commission meeting is scheduled for August 11, 2015 at 7:00 p.m.

 Judy Manley made a motion with a second by David Henderson to adjourn. All members voted aye by voice vote.

JULY 13, 2015 Workshop

Recorder Barbara Mathes called the meeting to order at 5 p.m. Answering roll call were Will Elder, Pat Hinson. David Henderson, James Oliver, Judy Manley, and Todd Richmond.

The purpose of the meeting was to discuss benefits for the office of Mayor. The office of Mayor is currently considered a part-time position based on a twenty (20) hour work week. The only benefit is the retirement plan equal to the employees which is ten percent (10%) of the salary contributed into a retirement fund that is currently Arkansas Diamond.   The retirement for the Mayor was established by Ordinance 2012-04 on July 24, 2012 and implemented to begin on the first day of a second term of office or the first day of the fifth year of service.

The Council discussed various scenarios for the office of Mayor such as full time with all benefits, etc. All council members were in agreeance that they had to focus on the office alone rather than the current Mayor because he was invaluable to the City of Mayflower.

Pursuant to the approval of the legalities by the City Attorney and the agreeance of the Mayor, the Council unanimously agreed to increase the hours of the office of Mayor from twenty (20) to twenty-six (26) hours per week and to increase the salary by $566.58 per month. With the COLA adjustment of three per cent (3%) received January 2015, the salary for the Mayor’s position is currently $1,946.24 per month ($924.45 paid by the General Fund and $1,021.79 paid by the Water Department). The increase of $566.58 per month would adjust the Mayor’s salary from $23,354.88 per year to $30,156.24. The hourly rate would not change but the salaried amount would due to the increased number of hours. The Council also agreed for the pay adjustment to be retroactive to January 1, 2015, if that is feasible for the City.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for July 28, 2015 at 7:00 p.m.

The next planning commission meeting is scheduled for July 14, 2015 at 7:00 p.m.

David Henderson made a motion with a second by James Oliver to adjourn. All members voted aye by voice vote.