CITY OF MAYFLOWER COUNCIL MEETING


AUGUST 28, 2018

Remembering Council Member Pat Hinson’s tenure (2006-present) as a council member and her service to the community was acknowledged by Mayor Holland and followed by a moment of silence in her honor.

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, David Adcock, Brian Williams, Judy Manley, and Eddy York.

Eddy York made a motion to accept the minutes of the July 24th regular council meeting minutes as written. David Adcock seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion to accept the July financial statements. Will Elder seconded the motion. David Adcock stated that, with the combining of funds from the Act 988 and Police Debt Retirement Fund, the police vehicle had been paid off. Voting on the July financial statements was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

COUNCIL APPOINTMENT (Ward 2 Position 2): Brian Williams made the motion to appoint Stacin Dawson to fill the unexpired term of Ward 2 Position 2 that was vacated by the passing of Pat Hinson. Eddy York seconded the motion and voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously. Mayor Holland administered the oath of office to Stacin Dawson, and the newly appointed alderman took his seat at the council table.

REPORTS: Water/Wastewater Supervisor Raymond Arnold reported that after some research it was decided to use caustic soda instead of hydrated lime as part of the corrective action plan for the wastewater treatment plant; reflecting a savings of possibly $100,000.00. The Council was appreciative of Mr. Arnold’s report indicating a very small percentage of water loss for the month.

ORDINANCE 2018-03 (Unsanitary Environmental Codes): City Attorney David Hogue presented the Council with Ordinance 2018-03 amending prior ordinances pertaining to Environmental Conditions. This ordinance allows the City to follow current state law along with any future amendments. Will Elder made the motion to suspend the rules, waiving the second and third reading of Ordinance 2018-03, read the entire ordinance, and vote on Ordinance 2018-03 after its initial reading. Brian Williams seconded the motion and voting was as follows: Will Elder, aye; Stacin Dawson, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye, and Eddy York, aye. Motion carried unanimously.

Ordinance 2018-03 was read in its entirety. Brian Williams made the motion to adopt Ordinance 2018-03. David Adcock seconded the motion. Voting was as follows: Will Elder, aye; Stacin Dawson, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

Judy Manley made the motion, with a second by Eddy York, to accept the emergency clause. Voting was as follows: Will Elder, aye; Stacin Dawson, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously. In answer to Code Enforcement Officer Josh Woods’ question, Attorney Hogue stated this ordinance would not pertain to violators that had already been sent letters, etc.

Re-submittal of plans, a retention pond, and several issues regarding the site and building for the Living Truth Church was discussed. It was decided that Attorney David Hogue will be the mediator to help resolve some of the mentioned issues.

Reports from Water and Wastewater, Street, and Building Inspector’s Office are attached herewith and made a part of these minutes.

ANNOUNCEMENT:

A Pizza Hut will be coming soon to Mayflower. It will be located in the shopping center next to Subway and will be a carry out or delivery service only.

The next regular council meeting is scheduled for September 25, 2018 at 7:00 p.m.

The next planning commission meeting is scheduled for September 14, 2018 at 7:00 p.m.

Judy Manley made a motion, with a second by Brian Williams to adjourn. All members voted aye by voice vote.


JULY 24, 2018

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, David Adcock, Brian Williams, Judy Manley, and Eddy York. Pat Hinson was absent.

David Adcock made a motion to accept the minutes of the June 26th regular council meeting minutes as written. Will Elder seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion to accept the June financial statements. Eddy York seconded the motion and voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

CENTENNIAL BANK CHECK PRESENTATION:

Blake Browning with Centennial Bank presented Police Chief Robert Alcon and Lt. Wesley Tyra with a $10,000.00 check to be used for furnishings in the Community Center/Police Department Building. Mr. Browning stated that after the 2014 tornado they had expressed to Mayor Holland that Centennial Bank wanted to make a donation to the City as they had done for Vilonia, and he believed helping to buy furnishings for the new building was a good opportunity for them to provide their assistance. He also expressed to Mayor Holland “You have always had dreams for the City and I encourage you to continue.

RESOLUTION 2018-09 (Overpass):

Resolution 2018-09, expressing the willingness of the City of Mayflower to partner with the Arkansas Department of Transportation for the Union Pacific Railroad Overpass and the realignment of Highway 89 North/Miller Street, was read in its entirety. Eddy York made the motion to accept Resolution 2018-09. It was seconded by Brian Williams. Voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

RESOLUTION 2018-10 (Close/Merge Bank Accounts):

Resolution 2018-10, to close/merge four (4) of the city’s bank accounts, was read in its entirety. David Adcock made the motion to accept Resolution 2018-10 but to strike “LOPFI” from the account listed as #4 (Police Debt Retirement”. Brian Williams seconded the motion. Voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

David Adcock made the motion to combine the monies in account listed as #1 (Act 988) $5,819.24 and account listed as #4 (Police Debt Retirement) $5,718.36 for a total of $11,537.60 and apply toward paying off the balance of a police vehicle. Brian Williams seconded the motion.  With Resolution 2018-10 already approved, Attorney Allen Dodson setting in for City Attorney David Hogue, stated the rule would have to be suspended before the new motion could be voted on,

Brian Williams then made the motion to suspend the rule. Judy Manley seconded the motion and voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

Voting to combine the two account balances and using the funds to pay on the balance of the police vehicle was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

REPORTS:

Kendrick Ketchum and Jack Sullivan with Waste Connections, Inc. was available to answer questions and address some of the concerns associated with their sanitation service.

Reports from Water and Wastewater, Street, and Building Inspector’s Office are attached herewith and made a part of these minutes.

MAYOR HOLLAND COMMENTS:

Mayor Holland expressed his gratitude to the city council, Quorum Court Members, and everyone supporting the railroad overpass. He expressively thanked Judge Jim Baker, Metroplan Director Tab Townsell and Assistant Director Casey Covington who were seated in the audience. Mayor Holland stated that the overpass is one of the most important things that has ever happened in the history of Mayflower.

ANNOUNCEMENT:

The next regular council meeting is scheduled for August 28, 2018 at 7:00 p.m.

The next planning commission meeting is scheduled for August 14, 2018 at 7:00 p.m.

 Brian Williams made a motion, with a second by David Adcock to adjourn. All members voted aye by voice vote.


JUNE 26, 2018

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, David Adcock, Brian Williams, Judy Manley, and Eddy York. Pat Hinson was absent.

Brian Williams made a motion to accept the minutes of the May 21st regular council meeting minutes as written. Will Elder seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion to accept the May financial statements. David Adcock seconded the motion and voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

RESOLUTION 2018-07:

Judy Manley made the motion to adopt Resolution 2018-06, authorizing the Mayor to purchase a sewer pump for the Mountain Crest Subdivision, after it was read in its entirety. David Adcock seconded the motion. Water/Wastewater Superintendent Raymond Arnold providing answers to Eddy York’s questions stated that the pump could possibly have been struck by lightning but that could not be determined by the supplier, Jack Tyler Engineering. Therefore, an insurance claim could not be filed, and to repair the pump was over half the cost of a new one. Additionally, the Mountain Crest Escrow Account has ample funds collected from a monthly fee to pay the $19,302.00 for a new pump. Voting on acceptance of Resolution 2018-07 was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

RESOLUTION 2018-08:

Resolution 2018-08, authorizing the Mayor to enter into a corrective action plan for the wastewater treatment plant, was read in its entirety. Judy Manley made the motion, with a second by Brian Williams, to adopt Resolution 2018-08. Voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

 PAY REQUEST ($27,550.00 Western Millwright Services, Inc.):

Brian Williams made the motion to accept the pay request of $27,550.00 for insurance and bonding submitted by Jackson, Brown, Palculict Architects on behalf of Western Millwright Services, Inc. A second was made by David Adcock and voting was as follows:   Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

FIREWORKS DONATION ($500 from Chamber of Commerce):

A $500.00 donation for fireworks from the Mayflower Chamber of Commerce was presented by John Gray. Eddy York reported that the Chamber is still working on obtaining their 501C6 status. City Attorney David Hogue offered his assistance.

REPORTS:

It was acknowledged that reports from both the Legislative Audit and the water audit from Berry and Associates for the year 2017 have been completed. There were no findings in either report.

Reports from Water and Wastewater, Street, and Building Inspector’s Office are attached herewith and made a part of these minutes.

PUBLIC COMMENTS:

Rene Henderson, candidate for JP District 4, reported that there will be a business forum here at Mayflower City Hall July 19th. This will be an opportunity for businesses to meet and discuss ways to help each other and promote economic development. Food will be served at 5:00 p.m. with the meeting to convene from 6:00 – 8:00 p.m.

ANNOUNCEMENT:

The next regular council meeting is scheduled for July 24, 2018 at 7:00 p.m.

The next planning commission meeting is scheduled for July 10, 2018 at 7:00 p.m.

 Judy Manley made a motion, with a second by David Adcock to adjourn. All members voted aye by voice vote.


MAY 21, 2018

MAYFLOWER SENIOR CITIZEN CENTER

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, Pat Hinson, David Adcock, and Brian Williams. Judy Manley and Eddy York were absent.

Will Elder made a motion to accept the minutes of the April 24th regular council meeting minutes as written. Brian Williams seconded the motion, and all members voted aye on voice vote. David Adcock made the motion to accept the April financial statements. Brian Williams seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

RESOLUTION 2018-05:

Randy Palculict with Jackson, Brown, Palculict, Architects provided an update on the Community Center/Police Station. Mr. Palculict reported that re-bids were opened on April 19th and of the eleven (11) bids; one (1) was within budget and that was Western Millwright of Russellville with a bid of $1,517,000.00. Items eliminated allowing the project to be within budget included the colored glass, the canopy, the living laboratory, and the City would be responsible for the site work. If EDA approves the bid, construction could start within thirty (30) days with completion scheduled for three hundred (300) days. Brian Williams made the motion to approve Resolution 2018-05. David Adcock seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

$1.1 MILLION LINE OF CREDIT:

An item on the August 2017 Agenda to extend a $1.5 million line of credit with Centennial Bank was tabled due to the bids, at that time for the Community Center/Police Station, coming in over budget. Brian Williams made the motion, with a second by Will Elder, to extend a $1.5 million line of credit with Centennial Bank. Financial Director Dale Carter explained that the line of credit would only be used if needed to prevent late payments to the contractors while the City is waiting reimbursement from EDA, or if near the end of completion there are some expense that exceeds the $1.1 million grant awarded by EDA. Voting for the line of credit was: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

RESOLUTION 2018-06:

Brian Williams stated he was honored to make the motion approving Resolution 2018-06 that would allow the City of Mayflower and Faulkner County to enter into a contract that would allow County Attorney David Hogue to serve as the criminal and civil attorney for the City of Mayflower. David Adcock seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

REPORTS:

Municipal League Attorney Mike Mosley reported Erin Bailes had agreed to settle her lawsuit against the Mayflower Water Department, Superintendent Raymond Arnold and Mayor Randy Holland for $8,000.00. He stated this is a nuisance value but the Municipal League has agreed to pay ninety percent (90%) of the cost with the City paying $800.00. David Adcock made the motion for the City to pay $800.00. Brian Williams seconded the motion. Voting was as follows: Will Elder, reluctantly, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

Reports from Water and Wastewater, Street, and Building Inspector’s Office are attached herewith and made a part of these minutes.

PUBLIC COMMENTS:

ANNOUNCEMENTS:

The next regular council meeting is scheduled for June 26, 2018 at 7:00 p.m.
The next planning commission meeting is scheduled for June 12, 2018 at 7:00 p.m.

 Brian Williams made a motion, with a second by David Adcock to adjourn. All members voted aye by voice vote.