CITY OF MAYFLOWER COUNCIL MEETING
JUNE 26, 2018

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, David Adcock, Brian Williams, Judy Manley, and Eddy York. Pat Hinson was absent.

Brian Williams made a motion to accept the minutes of the May 21st regular council meeting minutes as written. Will Elder seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion to accept the May financial statements. David Adcock seconded the motion and voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

RESOLUTION 2018-07:

Judy Manley made the motion to adopt Resolution 2018-06, authorizing the Mayor to purchase a sewer pump for the Mountain Crest Subdivision, after it was read in its entirety. David Adcock seconded the motion. Water/Wastewater Superintendent Raymond Arnold providing answers to Eddy York’s questions stated that the pump could possibly have been struck by lightning but that could not be determined by the supplier, Jack Tyler Engineering. Therefore, an insurance claim could not be filed, and to repair the pump was over half the cost of a new one. Additionally, the Mountain Crest Escrow Account has ample funds collected from a monthly fee to pay the $19,302.00 for a new pump. Voting on acceptance of Resolution 2018-07 was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

RESOLUTION 2018-08:

Resolution 2018-08, authorizing the Mayor to enter into a corrective action plan for the wastewater treatment plant, was read in its entirety. Judy Manley made the motion, with a second by Brian Williams, to adopt Resolution 2018-08. Voting was as follows: Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

 PAY REQUEST ($27,550.00 Western Millwright Services, Inc.):

Brian Williams made the motion to accept the pay request of $27,550.00 for insurance and bonding submitted by Jackson, Brown, Palculict Architects on behalf of Western Millwright Services, Inc. A second was made by David Adcock and voting was as follows:   Will Elder, aye; David Adcock, aye; Brian Williams, aye; Judy Manley, aye; and Eddy York, aye. Motion carried unanimously.

FIREWORKS DONATION ($500 from Chamber of Commerce):

A $500.00 donation for fireworks from the Mayflower Chamber of Commerce was presented by John Gray. Eddy York reported that the Chamber is still working on obtaining their 501C6 status. City Attorney David Hogue offered his assistance.

REPORTS:

It was acknowledged that reports from both the Legislative Audit and the water audit from Berry and Associates for the year 2017 have been completed. There were no findings in either report.

Reports from Water and Wastewater, Street, and Building Inspector’s Office are attached herewith and made a part of these minutes.

PUBLIC COMMENTS:

Rene Henderson, candidate for JP District 4, reported that there will be a business forum here at Mayflower City Hall July 19th. This will be an opportunity for businesses to meet and discuss ways to help each other and promote economic development. Food will be served at 5:00 p.m. with the meeting to convene from 6:00 – 8:00 p.m.

ANNOUNCEMENT:

The next regular council meeting is scheduled for July 24, 2018 at 7:00 p.m.

The next planning commission meeting is scheduled for July 10, 2018 at 7:00 p.m.

 Judy Manley made a motion, with a second by David Adcock to adjourn. All members voted aye by voice vote.


CITY OF MAYFLOWER COUNCIL MEETING
MAYFLOWER SENIOR CITIZEN CENTER
MAY 21, 2018

Mayor Randy Holland called the meeting to order at 7 p.m. Answering roll call were Will Elder, Pat Hinson, David Adcock, and Brian Williams. Judy Manley and Eddy York were absent.

Will Elder made a motion to accept the minutes of the April 24th regular council meeting minutes as written. Brian Williams seconded the motion, and all members voted aye on voice vote. David Adcock made the motion to accept the April financial statements. Brian Williams seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

RESOLUTION 2018-05:

Randy Palculict with Jackson, Brown, Palculict, Architects provided an update on the Community Center/Police Station. Mr. Palculict reported that re-bids were opened on April 19th and of the eleven (11) bids; one (1) was within budget and that was Western Millwright of Russellville with a bid of $1,517,000.00. Items eliminated allowing the project to be within budget included the colored glass, the canopy, the living laboratory, and the City would be responsible for the site work. If EDA approves the bid, construction could start within thirty (30) days with completion scheduled for three hundred (300) days. Brian Williams made the motion to approve Resolution 2018-05. David Adcock seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

$1.1 MILLION LINE OF CREDIT:

An item on the August 2017 Agenda to extend a $1.5 million line of credit with Centennial Bank was tabled due to the bids, at that time for the Community Center/Police Station, coming in over budget. Brian Williams made the motion, with a second by Will Elder, to extend a $1.5 million line of credit with Centennial Bank. Financial Director Dale Carter explained that the line of credit would only be used if needed to prevent late payments to the contractors while the City is waiting reimbursement from EDA, or if near the end of completion there are some expense that exceeds the $1.1 million grant awarded by EDA. Voting for the line of credit was: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

RESOLUTION 2018-06:

Brian Williams stated he was honored to make the motion approving Resolution 2018-06 that would allow the City of Mayflower and Faulkner County to enter into a contract that would allow County Attorney David Hogue to serve as the criminal and civil attorney for the City of Mayflower. David Adcock seconded the motion and voting was as follows: Will Elder, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

REPORTS:

Municipal League Attorney Mike Mosley reported Erin Bailes had agreed to settle her lawsuit against the Mayflower Water Department, Superintendent Raymond Arnold and Mayor Randy Holland for $8,000.00. He stated this is a nuisance value but the Municipal League has agreed to pay ninety percent (90%) of the cost with the City paying $800.00. David Adcock made the motion for the City to pay $800.00. Brian Williams seconded the motion. Voting was as follows: Will Elder, reluctantly, aye; Pat Hinson, aye; David Adcock, aye; and Brian Williams, aye. Motion carried unanimously.

Reports from Water and Wastewater, Street, and Building Inspector’s Office are attached herewith and made a part of these minutes.

PUBLIC COMMENTS:

ANNOUNCEMENTS:

The next regular council meeting is scheduled for June 26, 2018 at 7:00 p.m.
The next planning commission meeting is scheduled for June 12, 2018 at 7:00 p.m.

 Brian Williams made a motion, with a second by David Adcock to adjourn. All members voted aye by voice vote.