DECEMBER 8, 2015

Chairman Delbert Dawson called the Mayflower Planning Commission meeting to order at 7:25 p.m.

Recorder Jennifer Mawhinney called roll. Commissioners in attendance for the meeting are James Oliver, Sammy Reynolds, James Houston, Jennifer Mawhinney and Ken Tugwell. We do have a Quorum. Commissioner Jonathon Jamison, Commissioner Eddy York and Commissioner David Binz were absent.

Chairman Dawson asked for a motion to accept the minutes from the November 8, 2015 Planning Commission Meeting. Commissioner Tugwell made the motion; Commissioner Reynolds seconded the motion to the minutes. Minutes will stand approved as presented.

Chairman Dawson addressed Mr. Jason Davis over the site plan that he had presented to the commissioners. Chairman Dawson stated that the site plan was incomplete and could not be heard by the Commission at this time. Chairman Dawson advised Mr. Davis once he completed the check off list then the Commissioners would look at the site plan. Mr. Davis did state that he was going to run a first class business that he would not have junk, non-running cars sitting out front. He would not be handling oils & fluids. (Except for what is needed to work on the cars in the shop at that time).

Chairman Dawson asked the Commission if they had anymore concerns or comments for Mr. Davis and they did not at this time.

Chairman Dawson asked for a motion to accept the 2016 Government Meeting Calendar for the Planning Commission meetings; Commissioner Mawhinney made the motion, Commissioner Oliver seconded the motion. Calendar will stand approved as presented.

Chairman Dawson asked for a motion to appoint a Vice-Chair for the 2016 Mayflower Planning Commission. Commissioner Tugwell made the motion to appoint Commissioner Houston as Vice-Chair for the 2016 Mayflower Planning Commission, Commissioner Mawhinney seconded the motion. Vice-Chair for the 2016 Mayflower Planning Commission will be James Houston.

Chairman Dawson announced the dates for the upcoming Meeting, January 12, 2016 at 7:00pm and the upcoming workshop on December 28, 2015 at 7:00 pm.

Chairman Dawson asked for a motion to adjourn the Planning Commission meeting, Commissioner Oliver made the motion and Commissioner Houston seconded the motion. Meeting will stand adjourned.

November 10, 2015

Chairman Delbert Dawson called the Mayflower Planning Commission meeting to order at 7:00 p.m.

Recorder Jennifer Mawhinney called roll. Commissioners in attendance for the meeting are David Binz, James Oliver, Sammy Reynolds, Eddy York, James Houston and Ken Tugwell. We do have a Quorum. Commissioner Jonathon Jamison was absent.

Chairman Dawson asked for a motion to accept the minutes from the October 13, 2015  Planning Commission Meeting. Commissioner York made the motion, Commissioner Tugwell seconded the motion to the minutes. Minutes will stand approved as presented.

Chief Code Enforcement Officer Carl Rossini gave reports on the following: Sidewalks are completed. Jimmy Johnson with the street department is waiting on nice weather to finish the drainage and Entergy to place spotlights at the park. Mr. Rossini also stated that once that was complete, the solar lighting would be ordered to go along on the sidewalk. Rossini also gave an update on the safe room project, stating that the bids have come in and that there would be a need for extra funding to help complete the project in the amount of $119,000.00, and at this time the City is looking into other resources to help complete the project.

Chairman Dawson turned the floor over to Mr. Rich McGee with Metroplan to explain the Jump Start program to the Commissioners. Mr. McGee explained that there was 2.4 million dollars set aside for the Mayflower slow street project. To secure the funds, the Mayflower Planning Commission, along with the Mayflower City Council, would have to adopt the new Heart of Mayflower Zoning. Mr. McGee also stated that once the zoning was adopted, the city would be responsible for $71,000.00 for the engineering fees. Once the engineering was done, then planning cost estimates would go out for bids, however the city would be responsible for 20% of the construction. Mr. McGee also stated that the city could get in a poll with other cities allowing Metroplan to get the engineer, paperwork, etc. It will take roughly 2-3 months to go through the RQ process. The bottom line is the contract and funds must be signed and granted by September 2016 to secure the $2.4 million.

Chairman Dawson asked the public if there were any questions. Mr. Dale Hinson addressed the Commission over the Heart of Mayflower Zoning, stating that he was not able to make it to the public hearing held by the Commission and felt that the Commission is not taking the community’s thoughts in to consideration. Mr. Hinson stated he had many issues with the lack of not being notified of public meetings, town hall meetings, the cities web site, etc. Mr. Hinson was advised that the city was working on the website at this time and that the Commission had taken all of the publics concerns into consideration of the zoning, and that when the public needs to be notified that the city does what they can to let the public know about upcoming meetings. Mr. Hinson did not seem satisfied with the answers that he was getting. Chairman Dawson advised that the Commission would have to move on at this time to Old Business.

Chairman Dawson asked the Commission if they had anymore concerns or comments over the Heart of Mayflower zoning, the Commission stated they did not at this time. Chairman Dawson asked for a motion to except the Heart of Mayflower zoning as presented. Commissioner Binz made the motion with Commissioner York seconding the motion. The Heart of Mayflower Zoning will now be presented to the Mayflower City Council for approval.

Chairman Dawson announced the dates for the upcoming Meeting will be December 8, 2015 at 7:00pm and the upcoming workshop on November 23, 2015 at 7:00 pm.

Chairman Dawson asked for a motion to adjourn the Planning Commission meeting, Commissioner Binz made the motion and Commissioner Reynolds seconded the motion. Meeting will stand adjourned.

 

OCTOBER 13, 2015

Chairman Delbert Dawson called the Mayflower Planning Commission Board of Adjustments meeting to order at 7:00 p.m.

Recorder Jennifer Mawhinney called roll. Commissioners in attendance for the meeting are David Binz, James Oliver, Jonathon Jameson, Sammie Reynolds, Eddy York and Ken Tugwell. We do have a Quorum. Commissioner James Houston was absent.

Chairman Dawson asked the Commission to review the variance that was presented to them by Ms. Brandi Koonce and Mr. Billy Obar who are asking for a 19.5 feet side variance to build a home to be located at 19 Center, Mayflower, AR. Commissioner Binz asked if the porch on the side of the house facing Cross Street was going to be inside of the cities ROW.  Mr. Obar stated that it would be, Commissioner Binz stated that no part of the home, porches, and/or out buildings could be located inside the cities ROW. Chairman Dawson asked for a motion to allow the variance of 19.5 feet, Commissioner Binz made the motion with the following to be noted ( that no part of the home, porches, and/or out buildings could be located inside the cities ROW.), Commissioner Jamison seconded the motion. Variance will be allowed.

Chairman Dawson asked for a motion to adjourn the Planning Commission Board of Adjustments, Commissioner Tugwell made the motion and Commissioner Binz seconded the motion. Board of Adjustments will stand adjourned @ 7:06pm.

Chairman Dawson called the regular scheduled meeting to order at 7:07pm.

Recorder Jennifer Mawhinney called roll. Commissioners in attendance for the meeting are David Binz, James Oliver, Jonathon Jameson, Sammie Reynolds, Eddy York and Ken Tugwell. We do have a Quorum. Commissioner James Houston was absent.

Chairman Dawson asked for a motion to accept the minutes from the September 8, 2015 Planning Commission Meeting. Commissioner York made the motion, and Commissioner Reynolds seconded the motion to the minutes. Minutes will stand approved as presented.

Chairman Dawson asked for a motion to accept the minutes from the September 28, 2015 Planning Commission Public Hearing. Commissioner York made the motion, and Commissioner Tugwell seconded the motion to the minutes. Minutes will stand approved as presented.

Chief Code Enforcement Officer Carl Rossini gave reports on the following: Sidewalks are completed and Jimmy Johnson, with the Street Department, is waiting on the culverts to be delivered so that they can complete the drainage. Mr. Rossini also stated that once that was complete, the solar lighting would be ordered to go along on the sidewalk. Clem Automotive is finishing up the green space requirements and has ordered the lighting and sign. The estimated delivery of them would be 6 to 7 weeks.

Recorder Mawhinney brought before the Commission two (2) response letters from Sandra Bridges of Real Estate One and the other from Lucky Girls, LLC of Mayflower Pawn. Recorder Mawhinney stated that she would send out what both parties had asked for in their response letters next week.

Chairman Dawson turned the floor over to Mr. Steve Hogan with Tyler Engineering for him to present the plan for the Watson Mini Storage. Mr. Hogan stated that the main concern at this time was the drainage that runs through the property and asked the Commission what their thoughts were on the drainage. Chairman Dawson stated that the drainage was a big concern and the engineering firm would have to do different calculations to see what would work best. Chairman Dawson also stated that it would be a recommendation of the Planning Commission to see a strip mall put up on lot 20 of the site plan so that the highway frontage would not be the mini storage buildings, Chairman Dawson also stated that the proposed entrance coming off of Hwy 365 would not work with a preexisting entrance already in place less than 200 yards from the new proposed entrance. Chairman Dawson all asked all Commissioner’s what their thoughts and/or concerns were on the Watson Mini Storage; Commissioner Oliver stated that he would not like to see the mini storage go in on that property. Commissioner Jameson had no comment, Commissioner Binz stated he was for the ideal if there was a way for the storage units to not be on the Hwy frontage, Commissioner York stated that there is a need for the mini storage but feels it would be better to have them built in a different area of Mayflower instead of being located in the Heart of Mayflower, Commissioner Reynolds had no comment, Commissioner Tugwell stated that he would not like to see the mini storage buildings at this time.

Mrs. Jennifer Watson stated her reasoning for wanting to build the storage units was to clean up the appearance of Shannon Square , and  the buildings would help with that process.

Chairman Dawson recommended that they come up with the drainage and some type of screening once that was complete then they could resubmit the site plan.

Chairman Dawson announced the dates for the upcoming Meeting to be November 10, 2015 at 7:00pm and the upcoming workshop on October 26, 2015 at 7:00 pm.

Chairman Dawson asked for a motion to adjourn the Planning Commission meeting, Commissioner Binz made the motion and Commissioner Oliver seconded the motion. Meeting will stand adjourned.