JANUARY 27, 2015

Mayor Randy Holland called the meeting to order at 7 p.m.  Answering roll call were Will Elder, Pat Hinson, David Henderson, James Oliver, and Judy Manley.  Todd Richmond was absent.

James Oliver made a motion to accept the minutes of the December 22^nd regular council meeting as written.  Will Elder seconded the motion and all members voted aye on voice vote.

David Henderson made the motion to accept the December financial statements.  Pat Hinson seconded the motion and voting was as follows:  Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley aye.  Motion carried unanimously.

ORDINANCE 2015-01 (Adopting International Codes:  Judy Manley made the motion to suspend the rule, waive the second and third reading of Ordinance 2015-01, read the entire ordinance, and vote on Ordinance 2015-01 after its initial reading.  Voting to suspend the rule was as follows:  Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye.  Motion carried unanimously.

Ordinance 2015-01, amending Chapter 11.04.05 of the Mayflower Municipal Code adopting the 2010 Edition of The Arkansas Mechanical Code, the 2014 Edition of The National Electric and The Arkansas Energy Code, was read in its entirety.  David Henderson made the motion to adopt Ordinance 2015-01.  James Oliver seconded the motion and voting was as follows:  Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye.  Motion carried unanimously.

Judy Manley made the motion, with a second by James Oliver to adopt the emergency clause.  Voting was as follows:   Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye.  Motion carried unanimously.

RESOLUTION 2015-01 (Upgrading Storm Warning System):  Resolution 2015-01, authorizing the Mayor to upgrade the storm warning system, was read in its entirety.  The City of Mayflower has received funding from the Arkansas Community Foundation in the amount of $28,158.11 for the purpose of upgrading the storm warning system.  A quote submitted by MJ Communications, Inc. would allow the City to install the new system inside the city limits for an additional amount of $16,989.49 or a quote to install the new system and also install the old system outside the city limits (at the substation on Easterwood Point Road and White City Road) for an additional $24,789.49.

Judy Manley asked if the City could legally spend money for storm warning systems that would be placed outside the City.  The question was also asked if other bids were solicited.  Due to a death in his family, Fire Chief Carl Rossini was not present to answer those questions.  Judy Manley made the motion to table this item until the February meeting.  Will Elder seconded the motion and voting was as follows:  Will Elder, aye; Pat Hinson, aye; David Henderson, nay; James Oliver, nay; and Judy Manley, aye.  Motion carried with three (3) ayes and two (2) nays.

MAYFLOWER SENIOR CITIZEN CENTER:  The Council discussed naming the Mayflower Senior Citizen in honor of some individuals.  Judy Manley made the motion to name the center in honor of Faye and Lindsay McCoy, Sr.  Motion died for lack of a second.  Mayor Holland suggested keeping the name Mayflower Senior Citizen Center but have the names, of those individuals that worked so diligently to get the center inscribed on a bronze plaque and placed inside the building.  Judy Manley made Mayor Holland’s suggestion into a motion and included that it be done by a Resolution composed by Attorney Terry Ballard. A second was made by Pat Hinson.  Voting was as follows:  Will Elder, nay; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley, aye.  Motion carried with four (4) ayes and one (1) nay.

FIRE DEPT. OF THE YEAR (Presentation):  In the absence of Fire Chief Carl Rossini, the presentation was postponed until the February meeting.

REPORTS:

Police Chief Robert Alcon reported that during the past year one thousand one hundred thirteen (1,113) citations were issued, two hundred eighty (280) warrants served, sixty two (62) accidents worked, and thirty three (33) DWI arrests were made.  He then presented Officer Rocky Lawrence with a certificate applauding him for his thirteen (13) DWI arrests and two hundred fifty (250) citations.

Chief Alcon also presented a certificate to Melody Chase in recognition of her completing a thirty-two (32) hour class on animal control.

Devin Howland, Recovery Disaster Coordinator for Mayflower and Vilonia, introduced himself and gave a presentation on “Jump Start” rebuilding and revitalizing the City of Mayflower.  He encouraged everyone to attend the upcoming Town Hall Meetings and CDI Bootcamp.

Reports from Police, Fire, Water & Wastewater, Street, Building Inspector’s Office, Code Enforcement, and Animal Control are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for February 24, 2015 at 7:00 p.m.

The next planning commission meeting is scheduled for February 10, 2015 at 7:00 p.m.

Judy Manley made a motion with a second by James Oliver to adjourn.  All members voted aye by voice vote.

FEBRUARY 24, 2015

Mayor Randy Holland called the meeting to order at 7 p.m.  Answering roll call were Will Elder, Pat Hinson, David Henderson, James Oliver, Judy Manley, and Todd Richmond.

David Henderson made a motion to accept the minutes of the January 27^th regular council meeting as written.  Will Elder seconded the motion and all members voted aye on voice vote.

James Oliver made the motion to accept the January financial statements.  Pat Hinson seconded the motion and voting was as follows:  Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; and Judy Manley aye.  Motion carried unanimously.

RESOLUTION 2015-01 (Upgrading Storm Warning System):  Resolution 2015-01, authorizing the Mayor to upgrade the storm warning system, was read in its entirety.  The City of Mayflower has received funding from the Arkansas Community Foundation in the amount of $28,158.11 for the purpose of upgrading the storm warning system.  Three proposals were submitted to the City Council for their consideration.  David Henderson made the motion to adopt Resolution 2015-01, accepting Proposal C submitted by Safety Com., Inc. and allocating $29,937.72 as the amount of funding needed for the project.  James Oliver seconded the motion.  Proposal C, though not the lowest bid, was considered to be the best suited for the needs of the community.    Voting on the adoption of Resolution 2015-01 was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye.  Motion carried unanimously.

RESOLUTION 2015-03 (Purchase Truck for Water Dept.):  Resolution 2015-03, authorizing the Mayor to purchase a Ford F-150 one half (1/2) ton 4×2 truck for the Water Department from Smith Ford in Conway for a State Fleet Sales price of $23,660.00, was read in its entirety. Judy Manley made the motion to adopt Resolution 2015-03.  James Oliver seconded the motion and voting was a follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye.  Motion carried unanimously.

RESOLUTION 2015-04 (Payoff Street Loans):  Resolution 2015-04, authorizing the Mayor to use funds in the One Per Cent (1%) Street Fund Account to pay off two (2) Street Department loans ($53,912.42 and $51,056.17) for a total of $104,968.59, was read in its entirety.  David Henderson made the motion to adopt Resolution 2015-03.  Judy Manley seconded the motion and voting was a follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye.  Motion carried unanimously.

RESOLUTION 2015-07 (Fire Department Grant):  Resolution 2015-07, authorizing the Mayor to apply for a matching grant from Arkansas Rural Community Grant Programs in the amount of $4,150.50 for the Mayflower Volunteer Fire Department, was read in its entirety.  The funds are to be used to install a central heating system and an installation update on the six (6) bay doors.   Judy Manley made the motion, with a second by David Henderson to adopt Resolution 2015-07.  Voting was as follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye.  Motion carried unanimously.

RESOLUTION 2015-08 (Engineering Fees):  Resolution 2015-08, authorizing the Mayor to pay $13,857.00 to McClelland Engineering, Inc. for their fees associated with Mayflower Sidewalk Project Phase I, was read in its entirety.  James Oliver made the motion, with a second by David Henderson to adopt Resolution 2015-08.  Voting was a follows: Will Elder, aye; Pat Hinson, aye; David Henderson, aye; James Oliver, aye; Judy Manley, aye; and Todd Richmond, aye.  Motion carried unanimously.

FIRE DEPT. OF THE YEAR (Presentation):  Sheila Maxwell, Director of Faulkner Office of Emergency Management, presented to Fire Chief Carl Rossini, before thirteen of his volunteers, a plaque recognizing the Mayflower Volunteer Fire Department as Fire Department of the Year.   Ms. Maxwell and Mayor Holland expressed their appreciation to the volunteers, and the department was given a standing ovation.

REPORTS:

Reports from Fire, Water & Wastewater, Street, Building Inspector’s Office, Code Enforcement, and Animal Control are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for March 24, 2015 at 7:00 p.m.

The next planning commission meeting is scheduled for March 10, 2015 at 7:00 p.m.

Judy Manley made a motion with a second by Todd Richmond to adjourn.  All members voted aye by voice vote.