2nd Quarter 2020
JUNE 23, 2020
Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7 p.m. following a workshop meeting at 5:00 p.m. to discuss means of financing for the sewer treatment plant upgrade. Attending the workshop was Will Elder, Stacin Dawson, Brian Williams, and Jennifer Massey. Answering roll call for the Council Meeting were Will Elder, Stacin Dawson, Mark Hickman, Brian Williams, Andrew Pelkey, and Jennifer Massey.
Brian Williams made a motion to accept the minutes of the May 26th regular council meeting minutes as written. Andrew Pelkey seconded the motion, and all members voted aye on voice vote.
Brian Williams made the motion, with a second by Will Elder to accept the May financial statements. Voting was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye. Motion carried unanimously.
ORDINANCE 2020-06 (Sewer Rates): Ordinance 2020-06, establishing sewer rates sufficient to cover the cost of improvements and upgrades to the sewer treatment plant, was presented. Will Elder made the motion to place Ordinance 2020-06 on its first reading, read the entire ordinance, and vote on Ordinance 2020-06 after its reading. Brian Williams seconded the motion. Counselor Michael Moyers with the Friday, Eldridge, and Clark Firm read the ordinance in its entirety. Voting to accept Ordinance 2020-06 on its first reading was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye. Motion carried unanimously.
EXECUTE CAO (Consent Administrative Order): The City of Mayflower was issued a Consent Administrative Order (CAO) by ADEQ for failure to meet the parameters established by this agency to discharge treated wastewater into the Arkansas River. According to the CAO, from August 1, 2019, through February 29, 2020, the City of Mayflower had received twenty-nine (29) reported violations. Brian Williams made the motion for the Mayor to execute the Consent Administrative Order (CAO). Stan Dawson seconded the motion and voting was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye. Motion carried unanimously
REPORTS:
Reports from Water and Wastewater, Street Department, Animal Control, and Building Inspector’s Office are attached herewith and made a part of these minutes.
ANNOUNCEMENTS:
The next regular council meeting is scheduled for Tuesday July 28, 2020 at 7:00 p.m.
The next planning commission meeting is scheduled for Tuesday July 7, 2020 at 7:00 p.m.
Mayor Holland announced that due to COVID-19 and the construction at the football field, the July 4th celebration for this year had been cancelled.
Andrew Pelkey made a motion, with a second by Mark Hick to adjourn. All members voted aye by voice vote.
MAY 26, 2020
Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7 p.m. Answering roll call were Will Elder, Mark Hickman, Brian Williams, and Andrew Pelkey. Jennifer Massey and Stacin Dawson were absent.
Will Elder made a motion to accept the minutes of the April 28th regular council meeting minutes as written. Brian Williams seconded the motion, and all members voted aye on voice vote.
Brian Williams made the motion, with a second by Will Elder to accept the April financial statements. Voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously.
ORDINANCE 2020-03 (Jail Fee): Ordinance 2020-03, authorizing the levy and collection of a fine not to exceed $20.00 to help defray the cost of incarcerating city detainees, was presented. Brian Williams made the motion to suspend the rules, waive the second and third reading of Ordinance 2020-03, read the entire ordinance, and vote on Ordinance 2020-03 after its initial reading. Will Elder seconded the motion and voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously. Ordinance 2020-03 was read in its entirety.
Brian Williams made the motion, with a second by Will Elder to adopt Ordinance 2020-03. Andrew Pelkey stated that be believed the fee should not be imposed on basic traffic citations or violations not requiring jail time. Voting to adopt was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, nay. Motion carried with three (3) ayes and one (1) nay. Brian Williams made the motion to adopt the emergency clause. Will Elder seconded the motion and voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously.
ORDINANCE 2020-04 (Employees to conduct business with the City): Ordinance 2020-04, allowing certain city employees to conduct business with the City was presented. Brian Williams made the motion to suspend the rules, waive the second and third reading of Ordinance 2020-04, read the entire ordinance, and vote on Ordinance 2020-04 after its initial reading. Andrew Pelkey seconded the motion and voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously. Ordinance 2020-04 was read in its entirety.
Brian Williams made the motion, with a second by Andrew Pelkey to adopt Ordinance 2020-04. Voting to adopt was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously. Brian Williams made the motion to adopt the emergency clause. Will Elder seconded the motion and voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously.
ORDINANCE 2020-05 (Levying Fines and Court Costs): Ordinance 2020-05, prohibiting unsafe driving, use or operation of a vehicle within the City; levying fines and court costs for a plea or adjudication of guilty, was presented. Mark Hickman made the motion to suspend the rules, waive the second and third reading of Ordinance 2020-05, read the entire ordinance, and vote on Ordinance 2020-05 after its initial reading. Brian Williams seconded the motion and voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously. Ordinance 2020-04 was read in its entirety.
Brian Williams made the motion, with a second by Will Elder to adopt Ordinance 2020-05. During discussion, Police Chief Robert Alcon stated that the Judge was not in favor of such a city ordinance because he considered it a backdoor approach taking his decisive power away and putting it in hands of the arresting officer. City Attorney David Hogue stated that he would discuss this ordinance with the Judge, and he believed the Judge would be okay with it as long as the percentage of revenue it generated was minor. He also stated this type of ordinance caused the City of Damascus to be labeled as a “speed trap”.
Voting to adopt Ordinance 2020-05 was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously. Brian Williams made the motion to adopt the emergency clause. Andrew Pelkey seconded the motion and voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously.
RESOLUTION 2020-05 (Reversionary Transfer Deed): Resolution 2020-05 authorizing the Mayor to transfer title of land deeded to the City of Mayflower June 8, 2002 back to Felix and Carole Hall, the original owners. This property was granted for the sole purpose of building a fire substation across the railroad tracks, and if the land was not used for this purpose then it was to revert back to the owners. With a substation on Easterwood Point Road there is now no need for the property. Mark Hickman made the motion to accept Resolution 2020-05. It was seconded by Brian Williams and voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously.
SEWER TREATMENT PLANT UPGRADE: Brian Williams made the motion to adopt Option 2 Sequencing Batch Reactor (SBR) as the proposed plan for the upgrade to the sewer treatment plant. Will Elder seconded the motion and voting was as follows: Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; and Andrew Pelkey, aye. Motion carried unanimously.
REPORTS: HIGH SPEED INTERNET:
Reports from Water and Wastewater, Street Department, Animal Control, and Building Inspector’s Office are attached herewith and made a part of these minutes.
ANNOUNCEMENTS:
The next regular council meeting is scheduled for Tuesday June 23, 2020 at 7:00 p.m.
The next planning commission meeting is scheduled for Tuesday June 9, 2020 at 7:00 p.m.
Mayor Holland announced that June 3rd at 9:00 a.m. would be the grand opening of our new Harp’s store.
Andrew Pelkey made a motion, with a second by Mark Hick to adjourn. All members voted aye by voice vote.
APRIL 28, 2020
Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7 p.m. Answering roll call were Will Elder, Mark Hickman, Brian Williams, Andrew Pelkey, and Jennifer Massey. Stacin Dawson arrived after roll call.
Brian Williams made a motion to accept the minutes of the February 25th regular council meeting minutes as written. Due to the Coronavirus, the March City Council Meeting was cancelled. Will Elder seconded the motion, and all members voted aye on voice vote.
Brian Williams made the motion, with a second by Jennifer Massey to accept the February and March financial statements. Voting was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye. Motion carried unanimously.
RESOLUTION 2020-03 (Proposal for Financial Stability): Resolution 2020-03, authorizing Mayor Holland to maintain and manage the revenue stream to ensure financial stability for the City during the Coronavirus Pandemic, was read in its entirety. Will Elder made the motion to adopt Resolution 2020-03. Brian Williams seconded the motion. Andrew Pelkey asked if after the pandemic subsides would the one half cent (1/2 ¢) sales tax be redirected. Financial Director Dale Carter explained, that with some cities expecting to see a twenty-five percent (25%) decrease in revenue, the line of credit is just merely to ensure that the City’s operations will not be interrupted and payroll can be met. The one half cent (1/2 ¢) sales tax, voted on by the people in September, did not stipulated any provisions for the tax; just to be used for the General Fund. He stated that Section One in Resolution 2020-03 is to show transparency and that the Council concurred. Brian Williams stated he did not see the need for Section One in the resolution, and the explanation on the one half cent (1/2 ¢) sales tax could have been done by phone call or memo. Voting on Resolution 2020-03 was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, nay; and Jennifer Massey, nay. Mayor Holland then asked why anyone would vote against a resolution that was to benefit the City. The reply was directed to Section One which Brain Williams stated had been deleted from the resolution. It was determined it had not been deleted,
Brain Williams made the motion to adopt Resolution 2020-03 with Section One stricken. Andrew Pelkey seconded the motion and voting was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye. Motion carried unanimously.
RESOLUTION 2020-04 (Purchasing a Police Vehicle): Resolution 2020-04, purchasing a police vehicle from Henson Ford in Madisonville, Texas was read in its entirety. Stacin Dawson, Mark Hickman, and Andrew Pelkey questioned why, with the financial stability of the General Fund being shaky was the police department purchasing a new vehicle at this time. Chief Alcon explained that this item was approved in the 2020 Budget and a bid had been placed on the vehicle before the Coronavirus Pandemic started. Brian Williams made the motion, with a second by Will Elder to adopt Resolution 2020-04. Voting was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, nay; and Jennifer Massey, aye. Motion carried with five (5) ayes and one (1) nay.
APPOINTMENT TO PLANNING COMMISSION (Curtis Lovell): Mayor Holland introduced Curtis Lovell and recommended that he be appointed to the Mayflower Planning Commission. Brian Williams made that recommendation into a motion. Jennifer Massey seconded that motion and voting was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye. Motion carried unanimously.
REPORTS:
Reports from Water and Wastewater, Street Department, Animal Control, and Building Inspector’s Office are attached herewith and made a part of these minutes.
ANNOUNCEMENTS:
The next regular council meeting is scheduled for Tuesday May 26, 2020 at 7:00 p.m.
The next planning commission meeting is scheduled for Tuesday May 12, 2020 at 7:00 p.m.
Mayor Holland announced that June 3rd at 9:00 a.m. would be the grand opening of our new Harp’s store.
Because of the Coronavirus bid letting for the overpass is now scheduled for November 2020.
Andrew Pelkey made a motion, with a second by Mark Hick to adjourn. All members voted aye by voice vote.