SEPTEMBER 28, 2021

 Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7:00 p.m.  Answering roll call were Will Elder, Stacin Dawson, Mark Hickman, Brian Williams, and Zach Jeffery.  Jennifer Massey was absent.

Brian Williams made a motion to accept the minutes of the August 27^th regular council meeting minutes as written.  Stacin Dawson seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion, with a second by Zach Jeffery to accept the August financial statements.  Voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; and Zach Jeffery, aye.  Motion carried unanimously.

RESOLUTION 2021-13 (Air Packs for Fire Department):  Mayor Holland introduced the new fire chief Ashton Tolliver and the assistant chief Chris Matthews before presenting Resolution 2021-13.  Chief Tolliver addressed the Council and presented a packet with truck proposals and disposals for their consideration.  Resolution 2021-13, authorizing the Mayor to purchase air packs for the Mayflower Volunteer Fire Department was read by title.  Three quotes were presented and are attached with these minutes.  After discussion Brian Williams made the motion to accept Resolution 2021-13 purchasing fifteen (15) air packs and related equipment for $19,507.50 not to exceed $20,000.00.    Mark Hickman seconded the motion and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; and Zach Jeffery, aye.  Motion carried unanimously.

 RESOLUTION 2021-14 (Authorizing Debt Forgiveness for the Fire):  Brian Williams made the motion to read Resolution 2021-14 by title only.  This resolution releases the fire department from its remaining ten (10) year debt payable in increments of $700.00 per month to the General Fund for the financing of Substation #2.  Mark Hickman seconded the motion and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; and Zach Jeffery, aye.  Motion carried unanimously.

CHANGE ORDER (Diamond Construction):  With no additional information available since the previous Council Meeting, Stacin Dawson made the motion to again table this item.  Zach Jeffery seconded the motion and all members voted aye by voice vote.

REPORTS:  Reports from Water and Wastewater, Street Department, Animal Control, Building Inspector’s Office, and Code Enforcement are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for Tuesday October 26, 2021 at 7:00 p.m.

 The next planning commission meeting is scheduled for Tuesday October 12, 2021 at 7:00 p.m.

Zach Jeffery made a motion, with a second by Brian Williams to adjourn.  All members voted aye by voice vote.

 

AUGUST 24, 2021

 Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7:00 p.m.  Answering roll call were Will Elder, Mark Hickman, Brian Williams, Zach Jeffery, and Jennifer Massey.  Stacin Dawson arrived after the roll call, approval of minutes, and financial statements.

Brian Williams made a motion to accept the minutes of the July 27^th regular council meeting minutes as written.  Mark Hickman seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion, with a second by Jennifer Massey to accept the July financial statements.  Voting was as follows:  Will Elder, aye; Mark Hickman, aye; Brian Williams, aye; Zach Jeffery, aye; and Jennifer Massey, aye.  Motion carried unanimously.

CHANGE ORDER (Diamond Construction):  Diamond Construction was awarded the bid to relocate our utilities for the Hwy 89 overpass November 2020.  With the length of time taken to obtain easements and the increased cost of materials Keith Felton, President of Diamond Construction, was present to explain the reason for the change order requested in the amount of $163,000.00.  The original bid was $835,000.00, with 76.88% of the cost being consumed by ArDot, the City’s expense would have been approximately $177,000.00.  The increased cost would amount to an additional $37,685.00 for the City.  Mark Hickman made the motion to table this item until next month’s meeting.  In the meantime, Mr. Felton is to present the increased amount to ArDot for their approval.  The motion was seconded by Brian Williams and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Zach Jeffery, aye; and Jennifer Massey, aye.  Motion carried unanimously.

GENERATOR (City City/Police Department):  Police Chief Doug Hunter requested quotes for a generator, but had only received two (2) and neither was a Generac.  He explained that the two quotes he received were for readily available generators and that he understood the Generac was not.  Chief Hunter also explained that he had applied for a grant through Arkansas Department of Emergency Management hoping to receive moneys to pay for the generator. Brian Williams made the motion to table this item until a quote for a Generac could be received.  Zach Jeffery seconded the motion and all members voted aye on voice vote.

WATER AUDIT (2020):  Treasurer Crystal Hatfield reported that the 2020 water audit has been  completed by Berry & Associates, P.A. and forwarded on to the bonding company.

REPORTS:  Reports from Water and Wastewater, Street Department, Animal Control, Building Inspector’s Office, and Code Enforcement are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for Tuesday September August 28, 2021 at 7:00 p.m.

The next planning commission meeting is scheduled for Tuesday September 14, 2021 at 7:00 p.m.

Brian Williams made a motion, with a second by Mark Hickman to adjourn.  All members voted aye by voice vote.

 

JULY 27, 2021

 Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7:00 p.m.  Answering roll call were Will Elder, Stacin Dawson, Mark Hickman, Brian Williams, Zach Jeffery, and Jennifer Massey.

Brian Williams made a motion to accept the minutes of the June 22^nd regular council meeting minutes as written.  Zach Jeffery seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion, with a second by Will Elder to accept the June financial statements.  Voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Zach Jeffery, aye; and Jennifer Massey, aye.  Motion carried unanimously.

REPORTS:  Treasurer Crystal Hatfield reported that the City had received a check in the amount of $247,000 from the American Rescue Plan Act, and that an equal amount should be received in approximately twelve (12) months.  She stated part of this money could be spent on infrastructure but any amount spent had to be reasonable and directly related to Covid, and for tracking purposes she had open a separate checking account at Centennial Bank.

Jack Sullivan with Waste Connection addressed the Council regarding the increase his company had experienced in disposal and fuel costs.  According to their contract a CPI (Consumer Price Index) amount may be requested on their anniversary date.  He asked to address the Council at the August meeting for the consideration of an increase in fees.

Reports from Water and Wastewater, Street Department, Animal Control, Building Inspector’s Office, and Code Enforcement are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for Tuesday August 24, 2021 at 7:00 p.m.

 The next planning commission meeting is scheduled for Tuesday August 10, 2021 at 7:00 p.m.

Zach Jeffery made a motion, with a second by Brian Williams to adjourn.  All members voted aye by voice vote.