DECEMBER 14, 2020

 Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7:00 p.m.  Answering roll call were Will Elder, Stacin Dawson, Mark Hickman, Brian Williams, and Jennifer Massey.  Andrew Pelkey was absent.

Brian Williams made a motion to accept the minutes of the November 16^th regular council meeting minutes as written.  Mark Hickman seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion, with a second by Will Elder to accept the November financial statements.  Voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; and Jennifer Massey, aye.  Motion carried unanimously.

RESOLUTION 2020-09 (Transfer of Funds for Overpass):  Resolution 2020-09 was read in its entirety.  The resolution authorizes the Mayor to dispense $521,818.00, from the one percent (1%) street sales tax fund, to pay the total amount obligated by the City for the railroad overpass and the realignment of Highway 89.   Brian Williams made the motion to accept Resolution 2020-09.  Will Elder seconded the motion and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; and Jennifer Massey, aye.  Motion carried unanimously.

RESOLUTION 2020-10 (2021 Budget):  Resolution 2020-10, approving the projected revenues and expenditures for the year 2021, was read in its entirety.  Brian Williams made the motion, with a second by Mark Hickman, to adopt Resolution 2020-10.  Voting was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; and Jennifer Massey, aye.  Motion carried unanimously.

ORDINANCE 2020-09 (Advertising & Promotion Tax):  Brian Williams made the motion to place Ordinance 2020-09 on its third and final reading by title only.  It was seconded by Mark Hickman.  Ordinance 2020-09 was read by title only and voting for adoption was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; and Jennifer Massey, aye.  Motion carried unanimously.

Brian Williams stated that a workshop meeting needed to be scheduled in January to discuss the possibility of providing water service to the six (6) residences on Scenic Hill.  That meeting is scheduled for Monday, January 11^th at 6:00 p.m.

REPORTS:  Reports from Water and Wastewater, Street Department, Animal Control, and Building Inspector’s Office are attached herewith and made a part of these minutes.

ANNOUNCEMENT:

The next regular council meeting is scheduled for Tuesday January 26, 2021 at 7:00 p.m.

 The next planning commission meeting is scheduled for Tuesday January 12, 2021 at 7:00 p.m.

 Brian Williams made a motion, with a second by Mark Hickman to adjourn.  All members voted aye by voice vote.

NOVEMBER 16, 2020

 Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7:00 p.m.  Answering roll call were Will Elder, Stacin Dawson, Brian Williams, Andrew Pelkey, and Jennifer Massey.  Mark Hickman arrived after roll call and the minutes and financial statements accepted.

Brain Williams made a motion to accept the minutes of the October 27^th regular council meeting minutes as written.  Stacin Dawson seconded the motion, and all members voted aye on voice vote.

Brian Williams made the motion, with a second by Jennifer Massey to accept the October financial statements.  Voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye.  Motion carried unanimously.

AWARD BID (Hwy 89 Overpass Utility Relocation):  CWB Engineers, Inc. presented the five (5) bids received for the Hwy 89 Overpass Utility Relocation Project with Diamond Construction submitting the lowest bid of $835,000.00.  Brian Williams made the motion to accept the bid from Diamond Construction.  Jennifer Massey seconded the motion and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye.  Motion carried unanimously.  With a portion of the cost to be reimbursed by ARDOT, the City’s out of pocket expense is estimated to be approximately $177,000.00.

DONATION OF SICK TIME (Officer Dalton Elliott):  Several employees were requesting to donate their personal leave time to Officer Dalton Elliott who, due to having a foot amputated, had used all of his accumulated leave and was in danger of losing his health benefits.  This type of request had been approved in the past by the City Council when an employee had exhausted all of their leave due to a catastrophic illness.  Brian Williams, stated that since it is not additional cost to the City, he did not see the need of Council approval.  Stacin Dawson made the motion, with a second by Mark Hickman to allow employees to donate their leave time to Officer Elliott.  Voting was as follows: Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye.  Motion carried unanimously.

ORDINANCE 2020-09 (Advertising & Promotion Tax):  Brian Williams made the motion to place Ordinance 2020-09 on its second reading by title only.  It was seconded by Will Elder and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye.  Motion carried unanimously.  Ordinance 2020-09 was read for the second time by title only.  During discussion it was decided that public schools, the Senior Center, and leased houses should be exempt.  Attorney David Hogue will make those corrections and Ordinance 2020-09 will be placed on its third and final reading at the December meeting.

REPORTS: Water Superintendent Raymond Arnold reported that he had been approached by six (6) homeowners on Scenic Hill to provide them with water service.  CWB provided a cost estimate of approximately $116,986.00 to run a six inch (6”) water main sixteen hundred feet (1,600’) to accommodate these six (6) households; meaning an approximate minimum monthly water bill of at least $56.35 per customer for thirty (30) years.  Brian Williams made the motion to table this matter until the Council could have a workshop meeting in January.  Andrew Pelkey seconded the motion and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye.  Motion carried unanimously.  In the meantime Raymond Arnold is to determine if other households in that vicinity are interested in obtaining water service.

Reports from Water and Wastewater, Street Department, Animal Control, and Building Inspector’s Office are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

A budget workshop meeting is scheduled for Wednesday December 9, 2020 at 5:00 p.m.

The next regular council meeting is scheduled for Monday December 14, 2020 at 7:00 p.m.

 The next planning commission meeting is scheduled for Tuesday December 8, 2020 at 7:00 p.m.

Brian Williams made a motion, with a second by Andrew Pelkey to adjourn.  All members voted aye by voice vote.

OCTOBER 27, 2020

Mayor Randy Holland called the meeting to order in the City Center/Police Department Building at 7:00 p.m.  Answering roll call were Will Elder, Stacin Dawson, Mark Hickman, Brian Williams, Andrew Pelkey, and Jennifer Massey.

Stacin Dawson made a motion to accept the minutes of the September 22^nd regular council meeting minutes as written.  Will Elder seconded the motion, and all members voted aye on voice vote.

Will Elder the motion, with a second by Andrew Pelkey to accept the September financial statements.  Voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye.  Motion carried unanimously.

PURCHASING FIRE TRUCK (1991 Pierce-Dash Pumper/Tanker):  A devastating house fire occurred on North Dogwood causing discussion at the previous Council Meeting to ensue regarding purchasing more fire equipment versus upgrading water lines for fire hydrants.   Fire Chief Josh Woods stated that he had seen the above mentioned fire truck listed on an online auction for $15,000.00 and would see if it was still available.  It was determined that it was available and the Council was polled by telephone to determine what their consensus was to placing a bid and also informed a roll call vote would be recorded at the next Council Meeting.

Chief Woods stated that the truck had been purchased for $15,000.00 but the cost including delivery, etc. amounted to $18,000.00.  Stacin Dawson made the motion to pay the $18,000.00.  It was seconded by Will Elder and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, nay; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, nay.  Motion carried with four (4) ayes and two (2) nays.

RESOLUTION 2020-08 (Millage rate:  Resolution 2020-08 was read in its entirety.  Will Elder made the motion to keep the millage rate at four (4).  Andrew Pelkey seconded the motion and voting was as follows:

Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; Andrew Pelkey, aye; and Jennifer Massey, aye.  Motion carried unanimously.

ORDINANCE 2020-09 (Advertising & Amending Environmental Codes):  Ordinance 2020-09, tabled at the previous Council Meeting, until a workshop meeting could be held to discuss and get a better understanding of the use of the tax, was re-introduced.  Brian Williams made the motion, with a second by Mark Hickman to place Ordinance 2020-09 on its first reading by title only.  Discussion followed:  Danny Hester stated that he had contacted some of the surrounding cities and learned that they did not have an A&P Tax as was stated at the workshop meeting.  He stated that Clinton, one of the cities mentioned, had a hotel tax only.  Mark Hickman explained what he perceived as benefits of the tax while business owners Janice Stroud and Randy Holiman both stated that 99% of their business was local and with Covid-19 and eating establishments not back to full capacity, an A&P Tax would be detrimental to their respected businesses.   Brian Williams stated that he could support a hotel tax only, and made the motion to amend Ordinance 2020-09 to appoint a commission and the tax be on lodging only.  It was seconded by Will Elder and voting was as follows:  Will Elder, aye; Stacin Dawson, aye; Mark Hickman, aye; Brian Williams, aye; and Jennifer Massey, aye.  Motion carried unanimously.  Ordinance 2020-09 with amendments will be place on its second reading at the November Council Meeting.

Mayor Holland stated that Police Chief Robert Alcon was retiring and that Sgt. Doug Hunter had been appointed to fill that position. Though Chief Alcon was not present to receive his plaque, Mayor Holland commended him for the professionalism he had brought to the police department.

REPORTS:

Reports from Water and Wastewater, Street Department, Animal Control, and Building Inspector’s Office are attached herewith and made a part of these minutes.

ANNOUNCEMENTS:

The next regular council meeting is scheduled for Monday November 16, 2020 at 7:00 p.m.
The next planning commission meeting is scheduled for Tuesday November 10, 2020 at 7:00 p.m.

Brian Williams made a motion, with a second by Andrew Pelkey to adjourn.  All members voted aye by voice vote.